差旅费用指引
Generally 旅行 expenses paid by the 研究基金会 must adhere to Research Foundation guidelines regardless of the source of funding. 然而，取决于 terms specified in the grant or contract, variations may sometimes exist in rules for reimbursement of 旅行 expenses. In such instances, the 旅行 rules of the issuing agency and those in the award itself, should be carefully reviewed. 如果不一致 with 研究基金会 policy, the terms of the applicable program contract or grant 将优先.
The 研究基金会 will reimburse 旅行ers for allowable expenses using 一个 下面列出的三种方法之一.
只供每日使用
Receipts are not required when this method is selected. 旅客将得到报销 based on the established daily allowance for expenses. 请访问以下网站 现行汇率.
Within Continental United States 旅行 (CONUS)
U.S. 总务管理局
Outside the Continental United States (OCONUS)
i.e. Alaska, Hawaii, US Possessions and Territories
国防部
国外旅行
U.S. 国务院
Actual Lodging 费用 and Per Diem for 餐费和杂费
When this method is selected, 旅行ers must submit original receipts for actual lodging expenses with the request for reimbursement.
只支付实际费用
This method requires that 旅行ers include original receipts for all expenses with 他们的报销要求.
餐费和杂费
To receive an allowance for all three meals and incidentals, a 旅行er must be on 旅行 status for a full 24-hour period. The 24-hour period is calculated from the time of departure on day 一个 to the same time on day two, and to the same time on 接下来的每一天.
运输
To be fully reimbursed by the 研究基金会 for transportation expenses, the 旅行er must use the most economical mode of transportation available, consistent with the authorized purpose of the trip. This includes charging no more than the rate for the most direct or frequently 旅行ed route. 机票只能在……时报销 教练费或更少. Where mileage reimbursement between two points of 旅行 is claimed when airfare would be most economical (i.e. San Jose to Los Angeles), the 旅行er will be reimbursed the amount of airfare only.
机票
机票只能在……时报销 coach rates or other discounted rates (whichever 最经济). The 旅行er’s expense claim portion of the 旅费索偿表格[pdf], must be accompanied by the flight itinerary when airfare is being claimed.
商用汽车租赁
The 研究基金会 provides insurance coverage for vehicles rented by Research Foundation employees, PIs, and project staff who are employed by the 研究基金会 and are participating in 研究基金会-related business activities. 所有租来的 vehicles for business purposes should be rented through Enterprise Rental Car using CSU商业账户. General vehicle liability coverages are covered under the CSU企业业务账户. All uninsured losses will be charged to the department 或项目.
使用私家车
Reimbursement for the use of a private automobile will be allowed for the owner of the vehicle only, provided that the 旅行 was necessary for business purposes. 人数 fees and reasonable parking fees are also reimbursable. 里程可于下列地点申领 the current IRS standard mileage rate.
